Please schedule an appointment by calling 303.582.5321.
Searchers must have an appointment due to computer availability. Other services can be completed as a walk-in customer, or by appointment (preferred).
Our self-service site is now online with limited capacity! Please go to https://recording.gilpincounty.org/web/ to access our new online records system. Not all documents are available yet but will be soon.
The self-service site has a Fraud Guard option! Register for Fraud Guard and you will automatically be notified if someone records a document in your name.
Additional Information
Hours
Monday - Thursday
7:30am to 5:30pm
Recorded documents received after 4:30 p.m. will be recorded on the next business day.
Prevent Rejected Documents
STATE DOC FEES ARE INCLUDED
Any transfer deed with consideration exceeding $500.00 will be assessed a state documentary fee of 1¢ per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration.
DEEDS CONTAIN VALID GRANTEE ADDRESS
Pursuant to C.R.S. 38-35-109(2), all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the validity & completeness of such address before recording a deed to avoid rejected recordings.
SUFFICIENT MARGINS
C.R.S. 30-10-406 (3)(a) requires that all documents have a top margin of at least one inch & a left, right & bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards. *Please note that larger margins are appreciated, especially at the top, so that we may appropriately label the document.*
INSTRUCTIONS FOR ORDER OF RECORDING ARE INCLUDED
Please send documents in the order you would like them recorded. Please also include specific instructions as to what documents you are recording and the amount of pages in each document. Staples or paper clips are an easy way to indicate what pages constitute one document. We are unable to combine different document types into one document.
CHECKS PAYABLE TO GILPIN COUNTY CLERK AND RECORDER
If checks are made out to the wrong party the check along with all documents attached will be rejected and returned to the submitter.
RETURN ADDRESSES
A complete and accurate return address should be clearly marked on the front or back page of any document submitted for recording. Documents will be returned within two (2) weeks (Please give us a cushion during elections). No return envelope is required but is appreciated.