Gilpin County Accessibility Statement
Digital Accessibility Accommodation Form
Gilpin County is committed to providing equitable access to our services to all community members. Our ongoing accessibility effort works toward being in line with the Web Content Accessibility Guidelines (WCAG) version 2.1, level AA criteria as published by the Worldwide Web Consortium. These guidelines not only help make technology accessible to users with sensory, cognitive, and mobility disabilities, but ultimately to all users, regardless of ability.
We welcome comments on how to improve our technology’s accessibility for users with disabilities and for requests for accommodation or modifications to any of our digital services. Upon notice, the County will make all reasonable changes to policies, programs, and digital services to ensure that all residents have an equal opportunity to enjoy the programs and services the County offers.
If you need assistance with a website function or wish to request a reasonable accommodation or reasonable modification, please complete the Digital Accessibility Accommodation Form. Alternatively, you may email access@gilpincounty.org or call the Administrative Assistant to the Board of County Commissioners at (303) 515-4343, Monday through Thursday 7:30 a.m. to 5:30 p.m., to request assistance. As part of your request please include:
- Name of the person initiating the request or identifying the issue
- Address
- Phone number
- A complete description of the specific request or issue.
- Program or location of the issue on the website or digital service.
Auxiliary aids and services are available at all of our locations open to the public. Anyone who requires an auxiliary aid or service for effective communication, or modification of policies or procedures to participate in a program, service, or activity of the County should call the Administrative Assistant to the Board of County Commissioners at (303) 515-4343, Monday through Thursday 7:30 a.m. to 5:30 p.m., and at least 48 hours in advance of a scheduled event, to request assistance.
An accommodation is a reasonable modification or adjustment that enables a qualified person with a disability to enjoy the same access to services, activities, and programs that are enjoyed by persons without disabilities.
Digital Accessibility Transition Plan
Gilpin County Accessibility Compliance Progress as of July 1, 2024
Gilpin County is committed to providing equitable access to all Coloradans. Our ongoing accessibility effort works towards the day when all county services, programs, and activities are accessible, providing equal access to information and services to all Coloradans.
To that end, Gilpin County has a plan to prioritize, evaluate, remediate, and continuously improve every digital touchpoint within our services, programs, and activities.
Below is Gilpin County’s quarterly update on progress toward digital accessibility.
Accessibility Maturity
Gilpin County is at the following accessibility maturity level as of July 1, 2024.
| Check One | Stage | Criteria |
|---|---|---|
| Inactive | No awareness and recognition of need. At this stage organizations are inventorying their technology, have begun to make investments, etc | |
X | Launch | Recognized need organization-wide. Planning initiated, but activities not well organized. |
| Integrate | Roadmap including timeline is in place, overall organizational approach defined and well organized. | |
| Optimize | Incorporated into the whole organization, consistently evaluated, and actions taken on assessment outcomes. |
Why we are at this stage
We’ve made great progress since HB21-1110 has passed considering substantial challenges to Gilpin County:
- Limited budget for our program: $50,000
- Two administrative FTEs, one of whom was hired in January 2024, manage the website, documentation, procurement, contract and vendor management, communications, and other duties
Organizational measures completed:
- Complete | 4/1/24 – Arrange for a third-party audit of the County website to identify failure points as defined by the WCAG 2.1 at Level AA.
- Complete | 6/1/24 – Following the third-party audit of the County website, correct any failure points.
- Complete | 6/11/24 – Draft and approve an accessibility plan to guide internal planning and implementation efforts for digital accessibility.
- Complete | 7/1/24 – Procure and distribute software to staff for the remediation of PDF documents and the drafting of accessible documents.
- Complete| 7/1/24 – Develop and publish an accessibility statement for the Gilpin County website.
- Complete | 7/1/24 – Develop a permanent mechanism for the public to provide feedback on accessibility issues, request reasonable accommodations or reasonable modifications, and identify accessibility barriers.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents to include a determination of applicable exemptions.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents.
- Complete and in Progress | 7/1/24 - Publish quarterly accessibility report
Remediation and Compliance Status
Website, GilpinCounty.Colorado.gov - In Progress
The county has identified approximately 152 public-facing web pages as of 6/30/2024.
# of pages remediated to reach the WCAG 2.1 Level AA Rating: 3
# of pages remaining: 149
Documents on GilpinCounty.Colorado.gov – In Progress
The county has identified approximately 3,481 public-facing documents as of 5/17/2024.
# of documents remediated: 25
# of documents remaining that need remediation: 3,456
Formal approval
Melanie Bleyler, Community Engagement Officer, July 1, 2024
Gilpin County Accessibility Compliance Progress as of October 1, 2024
Below is Gilpin County’s quarterly update on progress toward digital accessibility.
Accessibility Maturity
Gilpin County is at the following accessibility maturity level as of October 1, 2024.
| Check One | Stage | Criteria |
|---|---|---|
| Inactive | No awareness and recognition of need. At this stage organizations are inventorying their technology, have begun to make investments, etc | |
X | Launch | Recognized need organization-wide. Planning initiated, but activities not well organized. |
| Integrate | Roadmap including timeline is in place, overall organizational approach defined and well organized. | |
| Optimize | Incorporated into the whole organization, consistently evaluated, and actions taken on assessment outcomes. |
Why we are at this stage
We’ve made great progress since HB21-1110 has passed considering substantial challenges to Gilpin County:
- Limited budget for our program: $50,000
- Two administrative FTEs, one of whom was hired in January 2024, manage the website, documentation, procurement, contract and vendor management, communications, and other duties
Organizational measures completed:
- Complete | 4/1/24 – Arrange for a third-party audit of the County website to identify failure points as defined by the WCAG 2.1 at Level AA.
- Complete | 6/1/24 – Following the third-party audit of the County website, correct any failure points.
- Complete | 6/11/24 – Draft and approve an accessibility plan to guide internal planning and implementation efforts for digital accessibility.
- Complete | 7/1/24 – Procure and distribute software to staff for the remediation of PDF documents and the drafting of accessible documents.
- Complete| 7/1/24 – Develop and publish an accessibility statement for the Gilpin County website.
- Complete | 7/1/24 – Develop a permanent mechanism for the public to provide feedback on accessibility issues, request reasonable accommodations or reasonable modifications, and identify accessibility barriers.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents to include a determination of applicable exemptions.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents.
- Complete and in Progress | 7/1/24, 10/1/24 - Publish quarterly accessibility report
- Complete | 8/26/24 - Submit Proposed Budget for 2025 accessibility needs
- Complete | 9/16/24 - Digital Accessibility Survey shared via Facebook, Nextdoor, Gilpin Observer email newsletter, and website. Twenty-five responses were received from this survey.
- Complete | 9/24/24 - Identify select positions to serve as Digital Accessibility Coordinators for organization.
Remediation and Compliance Status
Website, GilpinCounty.Colorado.gov - In Progress
The county has identified approximately 152 public-facing web pages as of 6/30/2024.
# of pages remediated to reach the WCAG 2.1 Level AA Rating: 3
# of pages remaining: 149
Documents on GilpinCounty.Colorado.gov – In Progress
The county has identified approximately 3,481 public-facing documents as of 5/17/2024.
# of documents remediated: 25
# of documents remaining that need remediation: 3,456
Document Templates Created
The county has created templates for four of its frequently used document types.
Formal approval
Melanie Bleyler, Community Engagement Officer, October 1, 2024
Gilpin County Accessibility Compliance Progress as of January 1, 2025
Below is Gilpin County’s quarterly update on progress toward digital accessibility.
Accessibility Maturity
Gilpin County is at the following accessibility maturity level as of January 1, 2025.
| Check One | Stage | Criteria |
|---|---|---|
| Inactive | No awareness and recognition of need. At this stage organizations are inventorying their technology, have begun to make investments, etc | |
| Launch | Recognized need organization-wide. Planning initiated, but activities not well organized. |
X | Integrate | Roadmap including timeline is in place, overall organizational approach defined and well organized. |
| Optimize | Incorporated into the whole organization, consistently evaluated, and actions taken on assessment outcomes. |
Why we are at this stage
We’ve made great progress since HB21-1110 has passed considering substantial challenges to Gilpin County:
- Limited budget for our program: $50,000
- Two administrative FTEs, one of whom was hired in January 2024, manage the website, documentation, procurement, contract and vendor management, communications, and other duties
Organizational measures completed:
- Complete | 4/1/24 – Arrange for a third-party audit of the County website to identify failure points as defined by the WCAG 2.1 at Level AA.
- Complete | 6/1/24 – Following the third-party audit of the County website, correct any failure points.
- Complete | 6/11/24 – Draft and approve an accessibility plan to guide internal planning and implementation efforts for digital accessibility.
- Complete | 7/1/24 – Procure and distribute software to staff for the remediation of PDF documents and the drafting of accessible documents.
- Complete| 7/1/24 – Develop and publish an accessibility statement for the Gilpin County website.
- Complete | 7/1/24 – Develop a permanent mechanism for the public to provide feedback on accessibility issues, request reasonable accommodations or reasonable modifications, and identify accessibility barriers.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents to include a determination of applicable exemptions.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents.
- Complete and in Progress | 7/1/24, 10/1/24 - Publish quarterly accessibility report
- Complete | 8/26/24 - Submit Proposed Budget for 2025 accessibility needs
- Complete | 9/16/24 - Digital Accessibility Survey shared via Facebook, Nextdoor, Gilpin Observer email newsletter, and website. Twenty-five responses were received from this survey.
- Complete | 9/24/24 - Identify select positions to serve as Digital Accessibility Coordinators for organization.
- Complete | 12/11/24 - Form and provide initial responsibilities for a Digital Content Committee to facilitate the County’s accessibility goals.
- Complete | 11/12/24 - Draft and implement a new digital content policy to include accessibility considerations.
- Complete | 11/12/24 - Update Contract language to include considerations for accessible ICT.
- Complete | 12/10/24 - Approve budget to include funding for accessibility tools and vendors.
- Complete | 12/22/24 - Procure additional document remediation and website scanning software to aid in reaching website accessibility.
Remediation and Compliance Status
Website, GilpinCounty.Colorado.gov - In Progress
The county has identified approximately 152 public-facing web pages as of 6/30/2024.
# of pages remediated to reach the WCAG 2.1 Level AA Rating: 42
# of pages remaining: 110
Documents on GilpinCounty.Colorado.gov – In Progress
The county has identified approximately 583 public-facing documents as of 12/26/2024.
# of documents remediated: 147
# of documents remaining that need remediation: 436
Document Templates Created
The county has created templates for four of its frequently used document types.
Formal approval
Melanie Bleyler, Community Engagement Officer, December 26, 2024
Gilpin County Accessibility Compliance Progress as of April 1, 2025
Below is Gilpin County’s quarterly update on progress toward digital accessibility.
Accessibility Maturity
Gilpin County is at the following accessibility maturity level as of January 1, 2025.
| Check One | Stage | Criteria |
|---|---|---|
| Inactive | No awareness and recognition of need. At this stage organizations are inventorying their technology, have begun to make investments, etc | |
| Launch | Recognized need organization-wide. Planning initiated, but activities not well organized. |
X | Integrate | Roadmap including timeline is in place, overall organizational approach defined and well organized. |
| Optimize | Incorporated into the whole organization, consistently evaluated, and actions taken on assessment outcomes. |
Why we are at this stage
We’ve made great progress since HB21-1110 has passed considering substantial challenges to Gilpin County:
- Limited budget for our program: $50,000
- Two administrative FTEs, one of whom was hired in January 2024, manage the website, documentation, procurement, contract and vendor management, communications, and other duties
Organizational measures completed:
- Complete | 4/1/24 – Arrange for a third-party audit of the County website to identify failure points as defined by the WCAG 2.1 at Level AA.
- Complete | 6/1/24 – Following the third-party audit of the County website, correct any failure points.
- Complete | 6/11/24 – Draft and approve an accessibility plan to guide internal planning and implementation efforts for digital accessibility.
- Complete | 7/1/24 – Procure and distribute software to staff for the remediation of PDF documents and the drafting of accessible documents.
- Complete| 7/1/24 – Develop and publish an accessibility statement for the Gilpin County website.
- Complete | 7/1/24 – Develop a permanent mechanism for the public to provide feedback on accessibility issues, request reasonable accommodations or reasonable modifications, and identify accessibility barriers.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents to include a determination of applicable exemptions.
- Complete | 7/1/24 – Create a comprehensive inventory of County web pages and documents.
- Complete and in Progress | 7/1/24, 10/1/24 - Publish quarterly accessibility report
- Complete | 8/26/24 - Submit Proposed Budget for 2025 accessibility needs
- Complete | 9/16/24 - Digital Accessibility Survey shared via Facebook, Nextdoor, Gilpin Observer email newsletter, and website. Twenty-five responses were received from this survey.
- Complete | 9/24/24 - Identify select positions to serve as Digital Accessibility Coordinators for organization.
- Complete | 12/11/24 - Form and provide initial responsibilities for a Digital Content Committee to facilitate the County’s accessibility goals.
- Complete | 11/12/24 - Draft and implement a new digital content policy to include accessibility considerations.
- Complete | 11/12/24 - Update Contract language to include considerations for accessible ICT.
- Complete | 12/10/24 - Approve budget to include funding for accessibility tools and vendors.
- Complete | 12/22/24 - Procure additional document remediation and website scanning software to aid in reaching website accessibility.
- Complete | 3/1/25 – Procure an online training regime for all staff involved in the creation of documents or use of ICT and additional training for staff involved in the creation and distribution of public-facing documents and ICT.
- Complete | 4/1/25 – Arrange for a second third-party audit of the County website to identify failure points as defined by the WCAG 2.1 at Level AA.
- Complete | 3/1/25 – Develop a maintenance timeline and procure an automated scanning service for ongoing audit and remediation of digital content.
- Complete | 4/1/25 – Develop procedures and documentation for the use of exemptions where it is impractical or infeasible to implement accessibility standards.
- Complete | 3/1/25 – Develop and implement tools for the tracking of digital accessibility issues to assist in remediation, planning, and reporting purposes
- Complete | 3/1/25 – Prepare an in-house repository of resources on digital content accessibility for reference and use by staff.
Remediation and Compliance Status
Website, GilpinCounty.Colorado.gov - In Progress
The county has identified approximately 152 public-facing web pages as of 6/30/2024. The number of web pages identified has increased to 183 as of 3/24/2025.
# of pages remediated to reach the WCAG 2.1 Level AA Rating: 57
# of pages remaining: 126
Documents on GilpinCounty.Colorado.gov – In Progress
The county has identified approximately 583 public-facing documents as of 12/26/2024. The number of public-facing documents has decreased to 392 as of 3/24/2025.
# of documents remediated: 195
# of documents remaining that need remediation: 197
Document Templates Created
The county has created templates for four of its frequently used document types.
Training
Twenty-eight (28) staff have completed accessibility training. In addition, Gilpin County’s senior leadership attended a meeting on document accessibility.
Formal approval
Melanie Bleyler, Community Engagement Officer, March 27, 2025