Records/Admin

Civil Process (includes protective orders, evictions and services fees

Colorado State Law requires that the Sheriff of each Colorado County serve the civil process of the Courts within their jurisdiction. They are also required to accept and serve civil process from all other Colorado counties, each of the states of the union, and the federal government. Civil process includes all types of papers resulting from civil litigation, including summons and complaints, subpoenas, court orders, writs of execution, writs of garnishment, and writs of restitution (commonly known as eviction orders).

Sheriff’s Office employees are not permitted to give legal advice. This includes the eviction process or how to fill out court documents. This type of information can be obtained through an attorney’s office or the Colorado courts website at www.courts.state.co.us.

Hours

The Sheriff's Office Civil Section is open to the public between 8:00 AM and 4:30 PM, Monday through Friday (except county holidays) and is located at the Gilpin County Sheriff's Office, 2960 Dory Hill Road, Black Hawk 80422.

 Civil Department Contact Information:  

303-582-1060

2960 Dory Hill Rd, Suite 300

Black Hawk, CO 80422

Click here for a list of service fees

Fees for service (which are set by Colorado Revised Statute) must be paid in advance. If you are due a refund a check will be mailed to you. If you owe additional fees, you will be billed for the difference. All fees for mileage are based upon a zone system and are charged on a round trip, per mile basis. The Sheriff's Office requires that two (2) copies of all papers that are to be served be provided. We accept cash, checks or credit cards.

Click here for the civil service information sheet the Sheriff's Office will need you to complete upon submission of your request for civil process. Complete and accurate information (addresses, descriptions, place of employment, work hours, etc.) will assist in ensuring successful service. An Affidavit, documenting the results of service of the paper, will be mailed to you or can be picked up at the Sheriff's Office in person.

Please contact the Civil Section at 303-582-1060 if you require further information on the service of civil process or our fee schedule.

Evictions

If you are inquiring about information on tenant-landlord disputes, click here for an information packet, or you may pick one up at the Sheriff Office during business hours.  Click here for the Colorado Revised Statutes pertaining to evictions. The state statutes are very specific on the steps that need to be taken in order to evict a tenant.  The eviction process involves 3 basic steps:

1. Notice to vacate or demand for compliance/possession
2. Summons and complaint in unlawful detainer
3. Writ of Restitution, service and execution.

​Sheriff's Sales

The civil unit holds foreclosure and execution sales for both real estate and personal property on an ongoing basis. Contact the civil clerk at 303-582-1060, Monday through Friday 8:00 AM - 4:30 PM

Concealed Handgun Permit

Please visit Permitium to begin your application

 

Dog Licensing

Dog registration is required by county ordinance and is provided as a free service by the county.  In order to register your dog with the county, you must provide a current rabies vaccination certificate for your dog from a veterinarian (the rabies tag is not sufficient; you must provide the certificate).  You may register in person at the Sheriff's Office, or fill out the Sheriff's Office registration form and mail it in with your rabies vaccination certificate to 2960 Dory Hill Rd, Black Hawk, CO 80422 or you may email Records. Tag(s) may be picked up at the office or mailed to you if you wish.  

Please note that your registration tag(s) are only valid until the rabies vaccination tag(s) expire. When the rabies vaccination tag(s) expire, you must renew your county registration tag(s).

Frequently Asked Questions:

1. How many dogs am I allowed to have?  
   1. The Gilpin County Zoning Code mandates no more than 4 dogs per household:
2. To whom do I report issues with barking dogs?  
   1. Please call the Sheriff's Office Dispatch at 303-582-5500, and we will send an officer to investigate.
3. To whom do I report issues with animals at large or animal abuse?
   1. Please call non-emergency dispatch at 303-582-5500 and they will connect you with a deputy.

Record Requests

The Records Division is responsible for processing, maintaining, retrieving and releasing information and copies of reports in accordance with the Colorado Open Records Act (CORA) and the Colorado Criminal Justice Records Act (CCJRA).

Hours:  8 a.m. to 5 p.m. Monday - Friday (closed holidays)

Location:  Gilpin County Sheriff's Office

      Main Lobby

      2960 Dory Hill Road – Suite 300

      Black Hawk, CO 80422

Telephone: 303-582-1060

Fax:  303-582-5798

The Records Division accepts cash, personal check, credit and debit cards. See the Fee Schedule for costs associated with your request.

Copies of Police Reports (Case Reports)

• Complete an Application for Criminal Justice Records. Customers must provide as much pertinent information as possible and pay the required fee. Reports may not always be releasable per law.

Media/ tape requests

• Citizens should complete a Media Request Form. Customers must provide all required information and pay the required fee. The fee for a media/ tape request is $25 for the first copy and $10 for each duplicate. Reports may not always be releasable per law. Selecting Time Condensed Format will make it so multiple discs are not created.

​Body Worn Camera Requests

• Complete a Body Worn Camera request form. ​

​You may fax, email, mail or deliver the form to our Records Department. The free Adobe Acrobat reader is necessary to access PDF files.  If you don't have the latest reader, you may obtain a free copy by going to Adobe's Web site.

Sex Offender Information

Colorado Sex Offender Registration Forms

To see Gilpin County registered sex offenders, please read and acknowledge the disclaimer at the bottom of this section

1. Pursuant to 16-22-112(2) of the Colorado Revised Statutes, a local law enforcement agency is authorized to post on its website sex offender registration information of a person from its registration list.
2. The Colorado sex offender registry includes only those persons who have been required by law to register and who are in compliance with the sex offender registration laws. Persons should not rely solely on the sex offender registry as a safeguard against perpetrators of sexual assault in their communities. The crime for which a person is convicted may not accurately reflect the level of risk.
3. Only information on registered sex offenders allowed to be disclosed under Colorado Law appears on this web site. Under state law, some registered sex offenders are not subject to public disclosure, so they are not included on this site. State law does not allow offenses other than the crimes for which the convicted sex offender is required to register to be disclosed here.
4. Extreme care must be taken in the use of information provided on this website because mistaken identification may occur when relying solely upon name, birth date and address to identify individuals.
5. If you believe that any information on this site is in error, please contact Gilpin County Sheriff's Office by phone at 303-582-1060.
6. The information on this web site may NOT be used to inflict retribution or additional punishment on any person convicted of unlawful sexual behavior or of another offense, the underlying factual basis of which involves unlawful sexual behavior.

For information about Colorado Sex Offenders or safety information please go to Colorado Bureau of Investigations website. CBI also has a tip line for citizens to report the possible location of a sex offender who has failed to register. You can call the tip line at (303) 239-5732 or your local law enforcement agency (303)582-5500 to report this information. If an emergency, you should call 911.

Frequently Asked Questions:

About Sex Offender Registration. The Gilpin County Sheriff's Office is responsible for registering all sex offenders located in unincorporated Gilpin County, Rollinsville and Pinecliffe. If you are looking for offenders located in the municipalities of Black Hawk and Central City, you will need to contact that city directly.

• How many offenders are registered in Gilpin County?  
  • The number of registered sex offenders in Gilpin County fluctuates on a regular basis. Please call 303-582-1060 for details.
• Who is required to register?  
  • Sexual offenders CONVICTED after 1991 of certain sex crimes are required to register on their birthday according to Colorado State Law (CRS 16-22-101)
• Are all of the registered sex offenders in my neighborhood on your web page?  
  • Not all registered sex offenders are displayed on the web. Only offenders that have been convicted of a felony sex crime as an adult are displayed and some offenders that have met specific criteria. Offenders convicted of a misdemeanor sex crime and offenders adjudicated (juvenile conviction) as a juvenile of a sex crime are typically not displayed on the website. For a full list of sex offenders please come to the Gilpin County Sheriff's Office and you can pick it at no charge at our Records Department after filling out the required information and presentation of a valid ID.
• What information is required during registration?  
  • Offenders are required to give the following information:      
• Name, Date of birth, Address, Place of employment, Post secondary education (including being employed, a student, or a volunteer, All names used by the offender, Vehicles registered to the offender, Photos and fingerprints are also required (CRS 16-22-109)
• What information is available to the public?  Information provided to the public on the registry is:
  • Name, Date of birth, Address, Physical description, Conviction initiating registration, Photo (if available)
• Are there restrictions on where sex offenders can live? 
  • Colorado state law does not place any restrictions on where sex offenders can live and Gilpin County does not have any restrictions. The only time that there are restrictions on where, and with who, registered sex offenders can live, is if the offenders are on probation or parole. If a registered sex offender is not being supervised by probation or parole, then they can live wherever they want.
• Can an offender ever legally stop registering?  
  • Some sex offenders may petition the court of conviction for order discontinuing registration requirement and/or internet posting after certain time periods, which begin after offender’s final release and only if offender has not subsequently been convicted of an unlawful sexual behavior offense. (CRS 16-22-113(1)(a-f)&(1.5)

Sheriff’s Office employees are not permitted to give legal advice. This includes the eviction process or how to fill out court documents. This type of information can be obtained through an attorney’s office or the Colorado courts website at https://www.courts.state.co.us/