Records/Admin

Civil Process (includes protective orders, evictions and services fees

Colorado State Law requires that the Sheriff of each Colorado County serve the civil process of the Courts within their jurisdiction. They are also required to accept and serve civil process from all other Colorado counties, each of the states of the union, and the federal government. Civil process includes all types of papers resulting from civil litigation, including summons and complaints, subpoenas, court orders, writs of execution, writs of garnishment, and writs of restitution (commonly known as eviction orders).

Sheriff’s Office employees are not permitted to give legal advice. This incudes the eviction process or how to fill out court documents. This type of information can be obtained through an attorney’s office or the Colorado courts website..

Hours

The Sheriff's Office Civil Section is open to the public between 8:00 AM and 4:30 PM, Monday through Friday (except county holidays) and is located at the Gilpin County Sheriff's Office, 2960 Dory Hill Road, Black Hawk 80422.

 Civil Department Contact Information:  

303-582-1060

2960 Dory Hill Rd, Suite 300

Black Hawk, CO 80422

Service fees

Fees for service (which are set by Colorado Revised Statute) must be paid in advance. If you are due a refund a check will be mailed to you. If you owe additional fees, you will be billed for the difference. All fees for mileage are based upon a zone system and are charged on a round trip, per mile basis. The Sheriff's Office requires that two (2) copies of all papers that are to be served be provided. We accept cash, checks or credit cards.

The Sheriff's Office will need you to complete the Civil service Information packet, upon submission of your request for civil process. Complete and accurate information (addresses, descriptions, place of employment, work hours, etc.) will assist in ensuring successful service. An Affidavit, documenting the results of service of the paper, will be mailed to you or can be picked up at the Sheriff's Office in person.

Please contact the Civil Section at 303-582-1060 if you require further information on the service of civil process or our fee schedule.

Evictions

If you are inquiring about information on tenant-landlord disputes, an eviction information packet is available online or you may pick one up at the Sheriff Office during business hours. Please also see the Colorado Revised Statutes pertaining to evictions. The state statutes are very specific on the steps that need to be taken in order to evict a tenant.  The eviction process involves 3 basic steps:

1. Notice to vacate or demand for compliance/possession
2. Summons and complaint in unlawful detainer
3. Writ of Restitution, service and execution.

​Sheriff's Sales

The civil unit holds foreclosure and execution sales for both real estate and personal property on an ongoing basis. Contact the civil clerk at 303-582-1060, Monday through Friday 8:00 AM - 4:30 PM

Concealed Handgun Permit

For general Concealed Handgun Permits, please visit Permitium to begin your  application

 

Verification Process for Concealed Handgun Instructors

Per House Bill 24-1174, effective July 1, 2025, all firearms training certificates submitted for a Colorado Concealed Handgun Permit must be completed through a firearms instructor verified by the county law enforcement agency the training takes place in.  To be verified by the Gilpin County Sheriff's Office, instructors must meet the following criteria:

• Principal place of firearms training must be located in the County of Gilpin.
  If your primary place of training takes place in another county, please contact that county for details about becoming a verified instructor.
• Hold a valid Colorado issued Colorado Handgun Permit (CHP) – a temporary emergency permit does not qualify.
• Be certified as a firearms instructor through one of the following entities:
  • A federal, state, county, or municipal law enforcement agency
  • A college or university
  • A nationally recognized organization that customarily offers firearms training
  • A firearms training school

Please complete the attached forms and submit them in person or via email to Records 

Instructor Certification of Compliance Form   Instructor Application Form

Relevant Portions of Colorado Revised Statutes (HB24-1174)
C.R.S. 18-12-202. Definitions

(3.5) "Concealed Handgun Training Class” means a concealed handgun training class as described in section 18-12-202.5 and does not include a refresher class

(6.5) "Refresher Class" means a concealed handgun refresher class as described in section 18-12-202.5 (4).

(8) "Training Certificate" means a certificate issued by a Verified Instructor who conducts a concealed handgun training class or a refresher class that evidences an applicant's successful completion of the class requirements.

(9) "Verified Instructor" means an instructor for a firearms safety course verified as a firearms instructor by a sheriff pursuant to section 18-12-202.7.

C.R.S. 18-12-202.5. Concealed Handgun Training Class - Refresher Class - Rules

(1) A concealed handgun training class is any of the following:

(a) A law enforcement training firearms safety course; or

(b) a firearms safety course taught by a verified instructor and offered by a law enforcement agency; an institution of higher education; or a public or private institution, organization, or firearms training school, that is open to the general public and is taught by a verified instructor.

(2) A concealed handgun training class must be held in person with the instructor of the class at the same location as the students, and no part of the class may be conducted via the internet. A concealed handgun training class must provide a minimum of eight hours of instruction, including the live-fire shooting exercise described in subsection (3)(g) of this section and the written concealed handgun competency exam described in subsection (3)(h) of this section. The eight hours of instruction in a course do not need to be consecutive.

(3) A concealed handgun training class must include the following elements:

(a) Instruction regarding knowledge and safe handling of firearms and ammunition;

(b) Instruction regarding safe storage of firearms and child safety;

(c) Instruction regarding safe firearms shooting fundamentals;

(d) Instruction regarding federal and state laws pertaining to the lawful purchase, ownership, transportation, use, and possession of firearms, including instruction on extreme risk protection orders described in article 14.5 of title 13, requirements for reporting lost or stolen firearms described in section 18-12-113, secure firearms storage requirements described in section 18-12-114, and any other state law enacted within five years before the class that pertains to the purchase, ownership, transportation, use, and possession of firearms;

(e) Instruction regarding state law pertaining to the use of deadly force for self-defense;

(e.5) Instruction regarding best practices to ensure concealed handgun permit holders safely interact with law enforcement personnel who are responding to an emergency;

(f) Instruction regarding techniques for avoiding a criminal attack and how to manage a violent confrontation, including conflict resolution and judgmental use of lethal force;

(g) A requirement that a student achieve a minimum seventy percent accuracy score, as determined by the instructor, in a live-fire shooting exercise conducted on a range, which requires discharging at least fifty rounds of ammunition and which does not need to be conducted in a single day; and

(h) A requirement that a student achieve a passing score of at least eighty percent on a written concealed handgun competency exam that tests a student's knowledge of the subjects described in subsections (3)(a) to (3)(f) of this section. The exam must be administered as an open book exam.

(4)(a) A concealed handgun refresher class requires a student to demonstrate safety and competence with a handgun. A refresher class must be taught by a verified instructor and must include instruction on changes to federal and state laws related to firearms enacted within five years before the refresher class; a live-fire shooting exercise conducted on a range, which requires discharging at least fifty rounds of ammunition; and a written concealed handgun competency exam that tests a student's knowledge of the subjects described in subsections (3)(a) to (3)(f) of this section.

(b) A refresher class must be held in person with the instructor of the class at the same location as the students, and no part of the class may be conducted via the internet. A refresher class must include at least two hours of instruction, including the live-fire exercise and the written exam. In order to complete a refresher class, a student must achieve a minimum seventy percent accuracy score, as determined by the instructor, in the live-fire shooting exercise and a passing score of at least eighty percent on the written exam. The exam must be administered as an open book exam.

(c) A training certificate issued for the completion of a refresher class is valid for renewal of a permit to carry a concealed handgun pursuant to section 18-12-211 but is not valid for an initial application for a permit to carry a concealed handgun pursuant to section 18-12-203 (1)(h)(VI).

(5) A verified instructor shall provide a training certificate that includes the printed name and original signature of the class instructor to any student who completes a concealed handgun training class or a refresher class so that the student may submit the certificate to a sheriff as part of an initial application for, or an application for renewal of, a permit to carry a concealed handgun. The training certificate must clearly indicate whether the student completed a concealed handgun training class or a refresher class.

(6) A concealed handgun training class and a refresher class is subject to the requirements of the federal "Americans with Disabilities Act of 1990", 42 U.S.C. Sec. 12101 et seq.

C.R.S. 18-12-202.7. Concealed Handgun Training Class – Instructor Verification

(1) Each sheriff shall verify as a firearms instructor a person whose principal place to conduct firearms training is in the sheriff's county and who:

(a) Satisfies the requirements for verification described in this section; and

(b) Pays any fee required pursuant to subsection (5) of this section.

(2) To become a verified instructor, an applicant must:

(a) Hold a valid permit to carry a concealed handgun issued pursuant this part 2 that is not a temporary emergency permit issued pursuant to section 18-12-209; and

(b) Be certified as a firearms instructor by one of the following entities that has instructors certified by a nationally recognized organization that customarily offers firearms training:

(I) A federal, state, county, or municipal law enforcement agency;

(II) A college or university;

(III) A nationally recognized organization that customarily offers firearms training; or

(IV) A firearms training school.

(3)(a) An instructor verification issued pursuant to this section is valid for ten years  and may be renewed at any time prior to expiration.

(b) A sheriff shall issue evidence of verification to a verified instructor. The evidence of verification must include the date of expiration of the verification.

(c) Each sheriff shall maintain a record of firearms instructors verified by the sheriff and shall post a list of verified instructors on the sheriff's website. The list must include the expiration date of an instructor's verification.

(4)(a) A sheriff shall revoke a verification issued pursuant to this section if the verified instructor ceases to meet the requirements for verification.

(b) A sheriff may revoke or suspend a verification issued pursuant to this section if the verified instructor provides instruction in a concealed handgun training class or refresher class that fails to meet the requirements for the class pursuant to this part 2 and that results in the issuance of a training certificate. A person who has had a verification suspended pursuant to this subsection (4)(b) may apply for reinstatement no earlier than thirty days following suspension.

(c) If a sheriff denies a person's application for verification as a firearms instructor or suspends or revokes a person's firearms instructor verification, the sheriff shall notify the person in writing. The notice must state the grounds for denial, suspension, or revocation and inform the person of the right to seek judicial review pursuant to section 18-12-207.

(5) A sheriff may establish and impose a fee to cover the actual direct and indirect costs of processing applications and issuing and renewing verifications pursuant to this section.

C.R.S. 18-12-207. Judicial Review - Permit Denial - Permit Suspension - Permit Revocation - Denial, Suspension, or Revocation of Instructor Verification

(3) Notwithstanding any other provision of law to the contrary, at a judicial review sought pursuant to subsection (1) of this section, the sheriff shall have the burden of proving by a preponderance of the evidence that the applicant or permittee is ineligible to possess a permit under the criteria listed in section 18-12-203 (1) or, if the denial, suspension, or revocation was based on the sheriffs determination that the person would be a danger as provided in section 18-12-203 (2), the sheriff shall have the burden of proving the determination by clear and convincing evidence. Following completion of the review, the court may award attorney fees to the prevailing party.

(4) (a) If a sheriff denies a person's application for verification as a firearms instructor or suspends or revokes a person's firearms instructor verification, the person may seek judicial review of the sheriff's decision. The procedure and timelines described in subsection (2) of this section apply to judicial review of a sheriff's decision pursuant to this subsection (4).

(b) Notwithstanding any other provision of law to the contrary, at a judicial review sought pursuant to this subsection (4), the sheriff has the burden of proving by a preponderance of the evidence that the person does not meet the requirements to be verified as a firearms instructor or satisfies the criteria for suspension or revocation of a firearms instructor verification.

 

Dog Licensing

Dog registration is required by county ordinance and is provided as a free service by the county.  In order to register your dog with the county, you must provide a current rabies vaccination certificate for your dog from a veterinarian (the rabies tag is not sufficient; you must provide the certificate).  You may register in person at the Sheriff's Office, or fill out the Sheriff's Office dog license registration form and mail it in with your rabies vaccination certificate to 2960 Dory Hill Rd, Black Hawk, CO 80422 or you may email Records. Tag(s) may be picked up at the office or mailed to you if you wish.  

Please note that your registration tag(s) are only valid until the rabies vaccination tag(s) expire. When the rabies vaccination tag(s) expire, you must renew your county registration tag(s).

Frequently Asked Questions:

1. How many dogs am I allowed to have?  
   1. The Gilpin County Zoning Code mandates no more than 4 dogs per household:
2. To whom do I report issues with barking dogs?  
   1. Please call the Sheriff's Office Dispatch at 303-582-5500, and we will send an officer to investigate.
3. To whom do I report issues with animals at large or animal abuse?
   1. Please call non-emergency dispatch at 303-582-5500 and they will connect you with a deputy.

Record Requests

The Records Division is responsible for processing, maintaining, retrieving and releasing information and copies of reports in accordance with the Colorado Open Records Act (CORA) and the Colorado Criminal Justice Records Act (CCJRA).

Hours:  8 a.m. to 5 p.m. Monday - Friday (closed holidays)

Location:  Gilpin County Sheriff's Office

      Main Lobby

      2960 Dory Hill Road – Suite 300

      Black Hawk, CO 80422

Telephone: 303-582-1060

Fax:  303-582-5798

The Records Division accepts cash, personal check, credit and debit cards. See the Fee Schedule for costs associated with your request.

Copies of Police Reports (Case Reports)

Complete an Application for Criminal Justice Records. Customers must provide as much pertinent information as possible and pay the required fee. Reports may not always be releasable per law.

Media/ tape requests

Citizens should complete a Media Request Form. Customers must provide all required information and pay the required fee. The fee for a media/ tape request is $25 for the first copy and $10 for each duplicate. Reports may not always be releasable per law. Selecting Time Condensed Format will make it so multiple drives are not created.

​Body Worn Camera Requests

Citizens should complete a Body Worn Camera request form. ​The fee for BWC is $25.00/hour (minimum 1 hour) with a $3.00 mailing fee. Reports may not always be releasable per law.  

​You may fax, email, mail or deliver the form to our Records Department. The free Adobe Acrobat reader is necessary to access PDF files.  If you don't have the latest reader, you may obtain a free copy by going to Adobe's Web site.

Sex Offender Information

You may view publicly available lists in the following locations:

Colorado Bureau of Investigation

SOTAR Website

When registering as a sex offender please fill out the Colorado Sex Offender Registration Forms

To see Gilpin County registered sex offenders, please read and acknowledge the disclaimer at the bottom of this section

1. Pursuant to 16-22-112(2) of the Colorado Revised Statutes, a local law enforcement agency is authorized to post on its website sex offender registration information of a person from its registration list.
2. The Colorado sex offender registry includes only those persons who have been required by law to register and who are in compliance with the sex offender registration laws. Persons should not rely solely on the sex offender registry as a safeguard against perpetrators of sexual assault in their communities. The crime for which a person is convicted may not accurately reflect the level of risk.
3. Only information on registered sex offenders allowed to be disclosed under Colorado Law appears on this web site. Under state law, some registered sex offenders are not subject to public disclosure, so they are not included on this site. State law does not allow offenses other than the crimes for which the convicted sex offender is required to register to be disclosed here.
4. Extreme care must be taken in the use of information provided on this website because mistaken identification may occur when relying solely upon name, birth date and address to identify individuals.
5. If you believe that any information on this site is in error, please contact Gilpin County Sheriff's Office by phone at 303-582-1060.
6. The information on this web site may NOT be used to inflict retribution or additional punishment on any person convicted of unlawful sexual behavior or of another offense, the underlying factual basis of which involves unlawful sexual behavior.

For information about Colorado Sex Offenders or safety information please go to Colorado Bureau of Investigations website. CBI also has a tip line for citizens to report the possible location of a sex offender who has failed to register. You can call the tip line at (303) 239-5732 or your local law enforcement agency (303)582-5500 to report this information. If an emergency, you should call 911.

Frequently Asked Questions:

About Sex Offender Registration. The Gilpin County Sheriff's Office is responsible for registering all sex offenders located in unincorporated Gilpin County, Rollinsville and Pinecliffe. If you are looking for offenders located in the municipalities of Black Hawk and Central City, you will need to contact that city directly.

• How many offenders are registered in Gilpin County?  
  • The number of registered sex offenders in Gilpin County fluctuates on a regular basis. Please call 303-582-1060 for details.
• Who is required to register?  
  • Sexual offenders CONVICTED after 1991 of certain sex crimes are required to register on their birthday according to Colorado State Law (CRS 16-22-101)
• Are all of the registered sex offenders in my neighborhood on your web page?  
  • Not all registered sex offenders are displayed on the web. Only offenders that have been convicted of a felony sex crime as an adult are displayed and some offenders that have met specific criteria. Offenders convicted of a misdemeanor sex crime and offenders adjudicated (juvenile conviction) as a juvenile of a sex crime are typically not displayed on the website. For a full list of sex offenders please come to the Gilpin County Sheriff's Office and you can pick it at no charge at our Records Department after filling out the required information and presentation of a valid ID.
• What information is required during registration?  
  • Offenders are required to give the following information:      
• Name, Date of birth, Address, Place of employment, Post secondary education (including being employed, a student, or a volunteer, All names used by the offender, Vehicles registered to the offender, Photos and fingerprints are also required (CRS 16-22-109)
• What information is available to the public?  Information provided to the public on the registry is:
  • Name, Date of birth, Address, Physical description, Conviction initiating registration, Photo (if available)
• Are there restrictions on where sex offenders can live? 
  • Colorado state law does not place any restrictions on where sex offenders can live and Gilpin County does not have any restrictions. The only time that there are restrictions on where, and with who, registered sex offenders can live, is if the offenders are on probation or parole. If a registered sex offender is not being supervised by probation or parole, then they can live wherever they want.
• Can an offender ever legally stop registering?  
  • Some sex offenders may petition the court of conviction for order discontinuing registration requirement and/or internet posting after certain time periods, which begin after offender’s final release and only if offender has not subsequently been convicted of an unlawful sexual behavior offense. (CRS 16-22-113(1)(a-f)&(1.5)

Sheriff’s Office employees are not permitted to give legal advice. This includes the eviction process or how to fill out court documents. This type of information can be obtained through an attorney’s office or the Colorado courts website